- Thu Dec 11, 2025 4:30 am#10809
Preparation Guide for Junior Officer (Finance & Accounts) – Sajida Foundation
1. Understand the Role
- Daily demand letters, fund demands and communication with head office.
- Record cash receipts, manage internal transaction register, verify bills, ensure timely payments.
- Reconcile cash‑bank book daily, handle deposits/withdrawals with branch manager.
- Maintain vouchers, loan applications, contracts, purchase office supplies, apply VAT/TAX and revenue stamps.
- Print and file transaction reports, cash certificates, manage fixed‑asset register.
2. Verify Eligibility
- Age: 25‑35 years.
- Education: Bachelor of Business Administration in Accounting or Finance.
- Gender: Open to both male and female candidates.
- Experience: Any relevant internship or entry‑level experience in finance/accounting is beneficial.
3. Strengthen Required Skills
| Skill | How to Boost |
|||
| Accounting software (e.g., Tally, QuickBooks) | Take an online short course, practice entry of vouchers, generate reports. |
| Microsoft Excel | Master formulas, pivot tables, cash‑flow templates, and data validation. |
| Microsoft Word & PowerPoint | Practice preparing daily cash certificates, financial presentations. |
| Email/Internet proficiency | Familiarise with professional email etiquette, online banking portals. |
| Bangla typing (Bijoy) | Use free typing trainers to reach 40‑50 wpm. |
| Communication & interpersonal | Role‑play conversation with supervisors, donors, and cashiers. |
| Knowledge of VAT/TAX & revenue stamps | Review Bangladesh tax regulations for NGOs, practice calculating VAT on sample invoices. |
| Fixed‑asset management | Learn to record purchase, assign ID numbers, and perform physical verification. |
4. Practice Core Tasks
- Simulate a “daily cash register” using a spreadsheet: enter cash receipts, deduct expenses, reconcile with a mock cash‑bank book.
- Create a sample demand letter and fund request email to a head office.
- Process a set of dummy invoices: verify, approve, enter into software, generate payment vouchers.
- Perform a mock bank deposit with a “branch manager” role‑play, then prepare the corresponding cash certificate.
- Conduct a fixed‑asset reconciliation: list five assets, assign numbers, match with a physical inventory list.
5. Gather Application Documents
- Updated resume highlighting BBA degree, relevant coursework, internships, and any accounting software certifications.
- Cover letter tailored to Sajida Foundation: mention interest in NGO finance, ability to handle daily cash operations, and commitment to transparency.
- Academic transcripts, degree certificate, and any professional certificates (e.g., Excel, accounting software).
- National ID or passport copy, recent passport‑size photo.
- References (2‑3) from academic supervisors or previous supervisors (if any).
6. Apply Correctly
- Follow the online application link provided by the foundation.
- If an email address is given, attach the above documents in PDF format, use a clear subject line: “Application – Junior Officer (Finance & Accounts) – [Your Name]”.
- Keep a copy of the sent email and note the application reference number (if any).
7. Interview Preparation
- Research the organization:
- Study Sajida Foundation’s mission, current programs, major donors, and recent financial reports (if publicly available).
- Understand typical fund‑flow patterns in NGOs (grant receipts, program expenditures, donor reporting).
- Typical questions to rehearse:
1. Explain the process you would follow to prepare a daily demand letter.
2. How do you ensure cash‑bank reconciliation is error‑free?
3. Describe a time you dealt with a discrepancy in vouchers or bank statements.
4. What steps would you take to apply VAT/TAX correctly for an NGO transaction?
5. How would you handle a situation where a donor’s fund is released late?
- Scenario‑based practice:
- The supervisor asks you to verify a batch of 20 invoices, some with missing VAT numbers. Demonstrate how you would address the issue.
- You notice a cash‑bank book balance does not match the physical cash count. Outline the investigation steps.
- Personal presentation:
- Dress in formal business attire (light shirt, tie or modest blouse).
- Arrive 10‑15 minutes early, bring a notebook, pen, and copies of your resume.
8. Post‑Interview Follow‑Up
- Send a thank‑you email within 24 hours, expressing appreciation for the interview and reiterating your suitability for the role.
9. Additional Tips
- Stay updated on Bangladesh banking regulations and NGO financial compliance guidelines.
- Practice typing Bangla (Bijoy) quickly and accurately; the job lists it as a required skill.
- If you have any gaps (e.g., limited software experience), consider short‑term certification courses before the interview date.
- Network with current or former employees of Sajida Foundation on LinkedIn; a brief informational chat can provide insider tips.
Following this structured preparation plan will help you showcase the competencies and knowledge required for the Junior Officer (Finance & Accounts) position at Sajida Foundation and increase your chances of securing the role. Good luck!
1. Understand the Role
- Daily demand letters, fund demands and communication with head office.
- Record cash receipts, manage internal transaction register, verify bills, ensure timely payments.
- Reconcile cash‑bank book daily, handle deposits/withdrawals with branch manager.
- Maintain vouchers, loan applications, contracts, purchase office supplies, apply VAT/TAX and revenue stamps.
- Print and file transaction reports, cash certificates, manage fixed‑asset register.
2. Verify Eligibility
- Age: 25‑35 years.
- Education: Bachelor of Business Administration in Accounting or Finance.
- Gender: Open to both male and female candidates.
- Experience: Any relevant internship or entry‑level experience in finance/accounting is beneficial.
3. Strengthen Required Skills
| Skill | How to Boost |
|||
| Accounting software (e.g., Tally, QuickBooks) | Take an online short course, practice entry of vouchers, generate reports. |
| Microsoft Excel | Master formulas, pivot tables, cash‑flow templates, and data validation. |
| Microsoft Word & PowerPoint | Practice preparing daily cash certificates, financial presentations. |
| Email/Internet proficiency | Familiarise with professional email etiquette, online banking portals. |
| Bangla typing (Bijoy) | Use free typing trainers to reach 40‑50 wpm. |
| Communication & interpersonal | Role‑play conversation with supervisors, donors, and cashiers. |
| Knowledge of VAT/TAX & revenue stamps | Review Bangladesh tax regulations for NGOs, practice calculating VAT on sample invoices. |
| Fixed‑asset management | Learn to record purchase, assign ID numbers, and perform physical verification. |
4. Practice Core Tasks
- Simulate a “daily cash register” using a spreadsheet: enter cash receipts, deduct expenses, reconcile with a mock cash‑bank book.
- Create a sample demand letter and fund request email to a head office.
- Process a set of dummy invoices: verify, approve, enter into software, generate payment vouchers.
- Perform a mock bank deposit with a “branch manager” role‑play, then prepare the corresponding cash certificate.
- Conduct a fixed‑asset reconciliation: list five assets, assign numbers, match with a physical inventory list.
5. Gather Application Documents
- Updated resume highlighting BBA degree, relevant coursework, internships, and any accounting software certifications.
- Cover letter tailored to Sajida Foundation: mention interest in NGO finance, ability to handle daily cash operations, and commitment to transparency.
- Academic transcripts, degree certificate, and any professional certificates (e.g., Excel, accounting software).
- National ID or passport copy, recent passport‑size photo.
- References (2‑3) from academic supervisors or previous supervisors (if any).
6. Apply Correctly
- Follow the online application link provided by the foundation.
- If an email address is given, attach the above documents in PDF format, use a clear subject line: “Application – Junior Officer (Finance & Accounts) – [Your Name]”.
- Keep a copy of the sent email and note the application reference number (if any).
7. Interview Preparation
- Research the organization:
- Study Sajida Foundation’s mission, current programs, major donors, and recent financial reports (if publicly available).
- Understand typical fund‑flow patterns in NGOs (grant receipts, program expenditures, donor reporting).
- Typical questions to rehearse:
1. Explain the process you would follow to prepare a daily demand letter.
2. How do you ensure cash‑bank reconciliation is error‑free?
3. Describe a time you dealt with a discrepancy in vouchers or bank statements.
4. What steps would you take to apply VAT/TAX correctly for an NGO transaction?
5. How would you handle a situation where a donor’s fund is released late?
- Scenario‑based practice:
- The supervisor asks you to verify a batch of 20 invoices, some with missing VAT numbers. Demonstrate how you would address the issue.
- You notice a cash‑bank book balance does not match the physical cash count. Outline the investigation steps.
- Personal presentation:
- Dress in formal business attire (light shirt, tie or modest blouse).
- Arrive 10‑15 minutes early, bring a notebook, pen, and copies of your resume.
8. Post‑Interview Follow‑Up
- Send a thank‑you email within 24 hours, expressing appreciation for the interview and reiterating your suitability for the role.
9. Additional Tips
- Stay updated on Bangladesh banking regulations and NGO financial compliance guidelines.
- Practice typing Bangla (Bijoy) quickly and accurately; the job lists it as a required skill.
- If you have any gaps (e.g., limited software experience), consider short‑term certification courses before the interview date.
- Network with current or former employees of Sajida Foundation on LinkedIn; a brief informational chat can provide insider tips.
Following this structured preparation plan will help you showcase the competencies and knowledge required for the Junior Officer (Finance & Accounts) position at Sajida Foundation and increase your chances of securing the role. Good luck!
