- Sat Dec 13, 2025 5:44 pm#11728
PREPARATION GUIDE FOR THE POSITION OF PROGRAM OFFICER – SAJIDA FOUNDATION
1. UNDERSTAND THE ROLE AND RESPONSIBILITIES
• Core mission: Ensure successful implementation of the Eye Care Project, focusing on community‑level identification and correction of presbyopia.
• Major duties include mobilising participants for eye camps, creating eye‑health awareness, conducting screenings, managing referrals, handling reading‑glass inventory and cash, preparing regular reports, and upholding safeguarding policies.
• Minor duties involve monthly action‑plan preparation, success‑story documentation, attending meetings, organising eye‑care related national days, and building partnerships with local government and NGOs.
• The position is contractual, office‑based, and serves more than one district (Brahmanbaria, Chattogram, Chuadanga, Cumilla, Feni, Kushtia, Lakshmipur, Noakhali, Pabna, Rajbari, Shariatpur).
2. MATCH YOUR QUALIFICATIONS TO THE REQUIREMENTS
• Education: Bachelor’s degree (any discipline) or a diploma in Medical Technology, Nursing, or related health fields.
• Experience: Minimum 2 years in health‑related NGO programs; experience in sales or marketing is a plus.
• Age: Must be 48 years or younger.
• Skills to demonstrate: cash management, community mobilisation, project coordination, safeguarding, knowledge of Bangladesh health sector, eye‑screening procedures, accurate reporting (paper and online), strong communication at community level.
3. BUILD RELEVANT KNOWLEDGE AND SKILLS
a) Eye‑Care Specific Knowledge
– Study the basics of presbyopia, common refractive errors, and the process of screening and dispensing reading glasses.
– Review SAJIDA FOUNDATION’s existing eye‑care guidelines, past camp reports and success stories (if publicly available).
– Familiarise yourself with referral pathways for conditions beyond presbyopia (e.g., cataract, glaucoma).
b) Community Mobilisation Techniques
– Learn effective door‑to‑door canvassing, use of local influencers (teachers, religious leaders, market owners).
– Practice designing simple, culturally appropriate awareness materials (posters, flyers, short talks).
c) Cash and Inventory Management
– Refresh knowledge of basic accounting: receipt, deposit, reconciliation, and documentation.
– Understand stock‑keeping procedures for reading glasses, including requisition forms and audit trails.
d) Safeguarding and Protection Policies
– Read SAJIDA FOUNDATION’s safeguarding policy (often available on the organisation’s website or through their HR).
– Understand reporting mechanisms for any safeguarding concerns.
e) Reporting and Data Entry
– Practice preparing daily, weekly, monthly, quarterly and annual progress reports in a clear, concise format.
– Gain proficiency in any online data entry platforms the NGO uses (e.g., DHIS2, custom Excel dashboards).
4. PREPARE APPLICATION MATERIALS
• Updated CV – Highlight relevant health‑NGO experience, community mobilisation projects, any eye‑care related work, and cash/inventory handling.
• Cover Letter – Tailor it to SAJIDA FOUNDATION’s Eye Care Project. Mention your understanding of presbyopia, previous camp coordination, and commitment to safeguarding.
• Copies of Academic Certificates – Bachelor’s degree and any diploma in medical or nursing fields.
• Experience Letters – From previous NGOs or health‑related employers, confirming at least two years of service.
• Reference Contacts – Provide at least two professional references who can speak to your field work and integrity.
• Photocopy of National ID and a recent passport‑size photograph (required for many Bangladeshi NGOs).
5. GATHER SUPPORTING DOCUMENTS FOR SCREENING
• Police verification (NID verification slip).
• Health clearance certificate (if asked).
• Any certifications in first aid, community health, or eye‑care (optional but advantageous).
6. PRACTICE INTERVIEW QUESTIONS
• “Describe a time you organised a community health camp. What were the challenges and how did you overcome them?”
• “How would you ensure that reading‑glass inventory is accurately tracked and cash from sales is deposited safely?”
• “Explain your understanding of safeguarding and how you would apply it in a field setting.”
• “What strategies would you use to mobilise participants in a remote village with low literacy rates?”
• “How do you ensure timely and accurate reporting to both field supervisors and head office?”
7. LOGISTICS PRE‑INTERVIEW
• Confirm the interview location (Sajida Foundation office, Gulshan‑1, Dhaka) and plan transportation in advance.
• Dress in professional business attire, modest and tidy.
• Bring printed copies of your CV, cover letter, certificates, and reference letters.
• Carry a notebook and pen for taking notes during the interview.
8. POST‑INTERVIEW FOLLOW‑UP
• Send a polite thank‑you email within 24 hours, reiterating your enthusiasm for the eye‑care project and your readiness to contribute.
• Keep copies of all submitted documents for your records.
9. FINAL PREPARATION CHECKLIST
– CV and cover letter tailored to the program officer role.
– All academic and professional certificates scanned and printed.
– Reference letters ready.
– Knowledge of presbyopia, eye‑camp logistics, and safeguarding refreshed.
– Interview attire selected and ready.
– Transportation plan confirmed.
By following the steps above you will present yourself as a well‑qualified, knowledgeable, and committed candidate for the Program Officer position at SAJIDA FOUNDATION, increasing your chances of securing the role. Good luck!
1. UNDERSTAND THE ROLE AND RESPONSIBILITIES
• Core mission: Ensure successful implementation of the Eye Care Project, focusing on community‑level identification and correction of presbyopia.
• Major duties include mobilising participants for eye camps, creating eye‑health awareness, conducting screenings, managing referrals, handling reading‑glass inventory and cash, preparing regular reports, and upholding safeguarding policies.
• Minor duties involve monthly action‑plan preparation, success‑story documentation, attending meetings, organising eye‑care related national days, and building partnerships with local government and NGOs.
• The position is contractual, office‑based, and serves more than one district (Brahmanbaria, Chattogram, Chuadanga, Cumilla, Feni, Kushtia, Lakshmipur, Noakhali, Pabna, Rajbari, Shariatpur).
2. MATCH YOUR QUALIFICATIONS TO THE REQUIREMENTS
• Education: Bachelor’s degree (any discipline) or a diploma in Medical Technology, Nursing, or related health fields.
• Experience: Minimum 2 years in health‑related NGO programs; experience in sales or marketing is a plus.
• Age: Must be 48 years or younger.
• Skills to demonstrate: cash management, community mobilisation, project coordination, safeguarding, knowledge of Bangladesh health sector, eye‑screening procedures, accurate reporting (paper and online), strong communication at community level.
3. BUILD RELEVANT KNOWLEDGE AND SKILLS
a) Eye‑Care Specific Knowledge
– Study the basics of presbyopia, common refractive errors, and the process of screening and dispensing reading glasses.
– Review SAJIDA FOUNDATION’s existing eye‑care guidelines, past camp reports and success stories (if publicly available).
– Familiarise yourself with referral pathways for conditions beyond presbyopia (e.g., cataract, glaucoma).
b) Community Mobilisation Techniques
– Learn effective door‑to‑door canvassing, use of local influencers (teachers, religious leaders, market owners).
– Practice designing simple, culturally appropriate awareness materials (posters, flyers, short talks).
c) Cash and Inventory Management
– Refresh knowledge of basic accounting: receipt, deposit, reconciliation, and documentation.
– Understand stock‑keeping procedures for reading glasses, including requisition forms and audit trails.
d) Safeguarding and Protection Policies
– Read SAJIDA FOUNDATION’s safeguarding policy (often available on the organisation’s website or through their HR).
– Understand reporting mechanisms for any safeguarding concerns.
e) Reporting and Data Entry
– Practice preparing daily, weekly, monthly, quarterly and annual progress reports in a clear, concise format.
– Gain proficiency in any online data entry platforms the NGO uses (e.g., DHIS2, custom Excel dashboards).
4. PREPARE APPLICATION MATERIALS
• Updated CV – Highlight relevant health‑NGO experience, community mobilisation projects, any eye‑care related work, and cash/inventory handling.
• Cover Letter – Tailor it to SAJIDA FOUNDATION’s Eye Care Project. Mention your understanding of presbyopia, previous camp coordination, and commitment to safeguarding.
• Copies of Academic Certificates – Bachelor’s degree and any diploma in medical or nursing fields.
• Experience Letters – From previous NGOs or health‑related employers, confirming at least two years of service.
• Reference Contacts – Provide at least two professional references who can speak to your field work and integrity.
• Photocopy of National ID and a recent passport‑size photograph (required for many Bangladeshi NGOs).
5. GATHER SUPPORTING DOCUMENTS FOR SCREENING
• Police verification (NID verification slip).
• Health clearance certificate (if asked).
• Any certifications in first aid, community health, or eye‑care (optional but advantageous).
6. PRACTICE INTERVIEW QUESTIONS
• “Describe a time you organised a community health camp. What were the challenges and how did you overcome them?”
• “How would you ensure that reading‑glass inventory is accurately tracked and cash from sales is deposited safely?”
• “Explain your understanding of safeguarding and how you would apply it in a field setting.”
• “What strategies would you use to mobilise participants in a remote village with low literacy rates?”
• “How do you ensure timely and accurate reporting to both field supervisors and head office?”
7. LOGISTICS PRE‑INTERVIEW
• Confirm the interview location (Sajida Foundation office, Gulshan‑1, Dhaka) and plan transportation in advance.
• Dress in professional business attire, modest and tidy.
• Bring printed copies of your CV, cover letter, certificates, and reference letters.
• Carry a notebook and pen for taking notes during the interview.
8. POST‑INTERVIEW FOLLOW‑UP
• Send a polite thank‑you email within 24 hours, reiterating your enthusiasm for the eye‑care project and your readiness to contribute.
• Keep copies of all submitted documents for your records.
9. FINAL PREPARATION CHECKLIST
– CV and cover letter tailored to the program officer role.
– All academic and professional certificates scanned and printed.
– Reference letters ready.
– Knowledge of presbyopia, eye‑camp logistics, and safeguarding refreshed.
– Interview attire selected and ready.
– Transportation plan confirmed.
By following the steps above you will present yourself as a well‑qualified, knowledgeable, and committed candidate for the Program Officer position at SAJIDA FOUNDATION, increasing your chances of securing the role. Good luck!
