Accounts and Admin Assistant – Action for Social Development (ASD) – Apply by 18 Dec 2025 (She Rises
Posted: Tue Dec 09, 2025 4:27 pm
Preparing to Apply for the Accounts and Admin Assistant Position at Action for Social Development (ASD)
1. UNDERSTAND THE ROLE AND ORGANISATION
- Read the job description carefully. Identify the core responsibilities: bookkeeping, financial reporting, office administration, maintaining children’s profiles, coordination with internal teams, and use of accounting software.
- Study ASD’s mission, especially the “She Rises” project and the Child Development Centre (CDC). Know the context of street‑working girls, child safeguarding policies, and the partnership with SOS‑Children’s Village.
- Familiarise yourself with the key terms mentioned: child rights, gender equality, child marriage, SGBV, emergency response, and the zero‑tolerance safeguarding policy.
2. MATCH YOUR QUALIFICATIONS TO THE REQUIREMENTS
- Educational requirement: Bachelor of Commerce (B.Com.) from a recognised institution. Ensure your degree certificates are legible and up‑to‑date.
- Experience: Minimum three years in a similar accounting/administrative role, preferably within a development or NGO setting. Highlight any work with vulnerable children, street‑working youth, or protection‑focused programmes.
- Technical skills: Proficiency in Microsoft Word, Excel, PowerPoint and at least one accounting software (e.g., QuickBooks, Tally, Sage). Prepare to demonstrate your ability to generate financial reports and link them to programme outcomes.
- Language: Ability to prepare documents in both English and Bangla. Have sample reports or correspondence ready in both languages.
- Personal attributes: Strong communication, motivational skills, quick decision‑making, and resilience in challenging environments.
3. PREPARE YOUR APPLICATION PACKET
A. Curriculum Vitae (CV)
- Use a clean, professional layout (no graphics).
- Include a concise personal profile stating your interest in child‑rights‑focused NGOs and your accounting expertise.
- List work experience in reverse chronological order, emphasizing responsibilities that align with the advertised duties (budget preparation, accounts payable/receivable, coordination with finance director, etc.).
- Add a separate section for technical skills (software, Excel functions, reporting).
- Include a section on “Relevant Experience with Children/Protection” describing any direct interaction with child‑focused projects, even if administrative.
B. Cover Letter (optional but recommended)
- Address it to the Executive Director, ASD.
- State the position you are applying for and where you found the advertisement.
- Summarise why your background fits the role (education, experience, personal commitment to child safety).
- Mention your willingness to join immediately and work anywhere in Dhaka City.
C. Supporting Documents (all in PDF format for the email and printed copies for hard copy)
- Two reference letters or contact details (name, address, phone). Choose referees who can speak to your financial and administrative competence, preferably from previous NGOs or development organisations.
- Copies of degree certificates and transcripts.
- Experience certificates with clear dates and job titles.
- National ID copy (front and back).
- Two recent passport‑size colour photos (white background).
D. File Naming Convention (for email attachment)
- Example: “YourName_AccountsAdmin_ASD.pdf”
4. SUBMISSION PROCEDURE
- Hard copy: Print all documents on good quality A4 paper. Place them in a clean envelope. Write “Accounts and Admin Assistant – Action for Social Development (ASD)” on the top side of the envelope.
- Mail the envelope to: Executive Director, Action for Social Development (ASD), House 4/16, Block‑B, Humayun Road, Mohammadpur, Dhaka‑1207.
- Email: Attach the same PDF packet to job.asdbd@gmail.com. Use a clear subject line such as “Application – Accounts and Admin Assistant – [Your Name]”.
- Deadline: Submit before 23:59 on 18 December 2025. Ensure both soft and hard copies are sent before the cut‑off.
5. INTERVIEW PREPARATION
A. Research Topics
- ASD’s history, core programmes, the “She Rises” project, and the SOS‑Children’s Village partnership.
- Current challenges faced by street‑working girls in Dhaka and the protection measures in place.
B. Technical Review
- Refresh your knowledge of basic accounting principles, budgeting cycles, and financial reporting formats used in NGOs (e.g., donor‑reporting templates).
- Practice using the accounting software you listed on your CV. Be ready to demonstrate a simple transaction entry or generate a budget summary.
C. Behavioural Questions
- Prepare STAR (Situation‑Task‑Action‑Result) stories for:
• Handling tight financial deadlines.
• Coordinating with multiple departments (M&E, HR, Programme).
• Making quick decisions in challenging or emergency situations.
• Maintaining confidentiality and safeguarding vulnerable beneficiaries.
D. Scenario Exercise (possible)
- You may be asked to review a sample expense sheet, identify discrepancies, and suggest corrective actions.
- You could be given a mock children’s profile update task to assess attention to detail and documentation skills.
E. Questions to Ask the Panel
- How does ASD integrate financial reporting with programme monitoring?
- What accounting software is currently in use at the CDC?
- What are the immediate priorities for the Accounts and Admin Assistant in the first three months?
6. POST‑INTERVIEW ACTIONS
- Send a thank‑you email within 24 hours, reiterating your enthusiasm for the role and referencing any specific discussion points.
- Keep copies of all submitted documents organized in case you are asked for additional information.
7. GENERAL TIPS FOR SUCCESS
- Demonstrate a genuine commitment to child rights, gender equality, and safeguarding.
- Emphasise your ability to work independently while also being an effective team member across departments.
- Highlight any experience with emergency or crisis‑response situations, as this aligns with the “any work assigned” clause.
- Ensure you meet the age requirement (≤ 40 years) and be prepared to provide proof if asked.
- Maintain a professional demeanor, punctuality, and a clean appearance for the interview, reflecting the organization’s standards.
By following these steps methodically, you will present a comprehensive, well‑aligned application and increase your chances of securing the Accounts and Admin Assistant position at Action for Social Development. Good luck!
1. UNDERSTAND THE ROLE AND ORGANISATION
- Read the job description carefully. Identify the core responsibilities: bookkeeping, financial reporting, office administration, maintaining children’s profiles, coordination with internal teams, and use of accounting software.
- Study ASD’s mission, especially the “She Rises” project and the Child Development Centre (CDC). Know the context of street‑working girls, child safeguarding policies, and the partnership with SOS‑Children’s Village.
- Familiarise yourself with the key terms mentioned: child rights, gender equality, child marriage, SGBV, emergency response, and the zero‑tolerance safeguarding policy.
2. MATCH YOUR QUALIFICATIONS TO THE REQUIREMENTS
- Educational requirement: Bachelor of Commerce (B.Com.) from a recognised institution. Ensure your degree certificates are legible and up‑to‑date.
- Experience: Minimum three years in a similar accounting/administrative role, preferably within a development or NGO setting. Highlight any work with vulnerable children, street‑working youth, or protection‑focused programmes.
- Technical skills: Proficiency in Microsoft Word, Excel, PowerPoint and at least one accounting software (e.g., QuickBooks, Tally, Sage). Prepare to demonstrate your ability to generate financial reports and link them to programme outcomes.
- Language: Ability to prepare documents in both English and Bangla. Have sample reports or correspondence ready in both languages.
- Personal attributes: Strong communication, motivational skills, quick decision‑making, and resilience in challenging environments.
3. PREPARE YOUR APPLICATION PACKET
A. Curriculum Vitae (CV)
- Use a clean, professional layout (no graphics).
- Include a concise personal profile stating your interest in child‑rights‑focused NGOs and your accounting expertise.
- List work experience in reverse chronological order, emphasizing responsibilities that align with the advertised duties (budget preparation, accounts payable/receivable, coordination with finance director, etc.).
- Add a separate section for technical skills (software, Excel functions, reporting).
- Include a section on “Relevant Experience with Children/Protection” describing any direct interaction with child‑focused projects, even if administrative.
B. Cover Letter (optional but recommended)
- Address it to the Executive Director, ASD.
- State the position you are applying for and where you found the advertisement.
- Summarise why your background fits the role (education, experience, personal commitment to child safety).
- Mention your willingness to join immediately and work anywhere in Dhaka City.
C. Supporting Documents (all in PDF format for the email and printed copies for hard copy)
- Two reference letters or contact details (name, address, phone). Choose referees who can speak to your financial and administrative competence, preferably from previous NGOs or development organisations.
- Copies of degree certificates and transcripts.
- Experience certificates with clear dates and job titles.
- National ID copy (front and back).
- Two recent passport‑size colour photos (white background).
D. File Naming Convention (for email attachment)
- Example: “YourName_AccountsAdmin_ASD.pdf”
4. SUBMISSION PROCEDURE
- Hard copy: Print all documents on good quality A4 paper. Place them in a clean envelope. Write “Accounts and Admin Assistant – Action for Social Development (ASD)” on the top side of the envelope.
- Mail the envelope to: Executive Director, Action for Social Development (ASD), House 4/16, Block‑B, Humayun Road, Mohammadpur, Dhaka‑1207.
- Email: Attach the same PDF packet to job.asdbd@gmail.com. Use a clear subject line such as “Application – Accounts and Admin Assistant – [Your Name]”.
- Deadline: Submit before 23:59 on 18 December 2025. Ensure both soft and hard copies are sent before the cut‑off.
5. INTERVIEW PREPARATION
A. Research Topics
- ASD’s history, core programmes, the “She Rises” project, and the SOS‑Children’s Village partnership.
- Current challenges faced by street‑working girls in Dhaka and the protection measures in place.
B. Technical Review
- Refresh your knowledge of basic accounting principles, budgeting cycles, and financial reporting formats used in NGOs (e.g., donor‑reporting templates).
- Practice using the accounting software you listed on your CV. Be ready to demonstrate a simple transaction entry or generate a budget summary.
C. Behavioural Questions
- Prepare STAR (Situation‑Task‑Action‑Result) stories for:
• Handling tight financial deadlines.
• Coordinating with multiple departments (M&E, HR, Programme).
• Making quick decisions in challenging or emergency situations.
• Maintaining confidentiality and safeguarding vulnerable beneficiaries.
D. Scenario Exercise (possible)
- You may be asked to review a sample expense sheet, identify discrepancies, and suggest corrective actions.
- You could be given a mock children’s profile update task to assess attention to detail and documentation skills.
E. Questions to Ask the Panel
- How does ASD integrate financial reporting with programme monitoring?
- What accounting software is currently in use at the CDC?
- What are the immediate priorities for the Accounts and Admin Assistant in the first three months?
6. POST‑INTERVIEW ACTIONS
- Send a thank‑you email within 24 hours, reiterating your enthusiasm for the role and referencing any specific discussion points.
- Keep copies of all submitted documents organized in case you are asked for additional information.
7. GENERAL TIPS FOR SUCCESS
- Demonstrate a genuine commitment to child rights, gender equality, and safeguarding.
- Emphasise your ability to work independently while also being an effective team member across departments.
- Highlight any experience with emergency or crisis‑response situations, as this aligns with the “any work assigned” clause.
- Ensure you meet the age requirement (≤ 40 years) and be prepared to provide proof if asked.
- Maintain a professional demeanor, punctuality, and a clean appearance for the interview, reflecting the organization’s standards.
By following these steps methodically, you will present a comprehensive, well‑aligned application and increase your chances of securing the Accounts and Admin Assistant position at Action for Social Development. Good luck!